Modern procurement in the SAP environment: How guided buying relieves the burden on purchasing departments

Many companies face the challenge of efficiently connecting their existing SAP systems with modern procure-to-pay solutions without incurring complex integrations, redundant data storage, or additional workflows. At the same time, the demands on user-friendliness, transparency, and performance in procurement processes are increasing. This is precisely where the partnership between BeNeering and parasus comes in. In this article, you will learn how connecting the BeNeering Cloud to SAP works, what technical advantages Guided Buying offers, and why this solution creates real added value for both buyers and suppliers.

“Connecting SAP to the BeNeering Cloud is simple and improves collaboration between employees, purchasing, and suppliers,” says Christoph Moll, Managing Director at BeNeering. The key difference to other P2P tools is that Guided Buying retrieves all types of documents, master data, and ERP rules directly from the SAP backend system. Consequently, no workflows need to be set up, error messages are displayed exactly as they are in the backend, supplier and material master data remain in the backend, and every shopping cart created in Guided Buying leads to the creation of one or more purchase requisitions in the backend system. This provides users with a real-time experience, while avoiding constant replication increases system performance and prevents data duplication .

Regarding supplier integration, Guided Buying allows suppliers to respond directly to open sourcing events by submitting their offers and creating and maintaining their own catalogs. For users who purchase specific materials or services only occasionally, a clean and easy-to-use tool is needed. BeNeering has achieved this by creating a streamlined, Amazon-like process and interface where users don't have to fill out numerous fields and even receive reliable AI-based support throughout the process.

Whether catalogs, marketplaces, forms, price inquiries, or offers, users can procure their goods and services in a simple and compliant process. This might sound as if the tool only enables the procurement of standardized items. Fortunately, that's not the case – the use of web forms also allows for the fulfillment of specific customer requirements. The flexibility of this tool may remind many of SAP SRM, as BeNeering has already met the requirements of large companies such as BASF, Telekom, and Lufthansa.

If you are also looking for a new P2P solution, especially if you use an SAP backend system or want to replace your SAP SRM, contact us and let us show you a free demo of the standard features of Guided Buying by BeNeering.